Competition for a New Branch Museum in Taiwan

Competition for a New Branch Museum in Taiwan
son başvuru tarihi:	16.09.2004	teslim tarihi:	16.09.2004
Registration deadline:		Submission deadline:

National Palace Museum Southern Branch Museum Precinct
Master Architect Consultancy
Volume II Competition Conditions

The National Palace Museum (NPM) seeks proposals to provide architectural services relating to its Southern Branch site.

The following Invitation Documentation aims to select an exceptional design team and design concept for the construction of the National Palace Museum Southern Branch location. The selected Master Architect will collaborate closely with NPM in the future development of the Museum Precinct.

Stage One is a preliminary selection open to any interested architects and landscape architects. Its main criteria will be the professional profiles of the committed principals, along with their completed representative works and preliminary design idea. The jury designated by NPM will select up to six finalists into the next step of the process.

At Stage Two, the final stage, the teams will be asked to submit technical proposals and design concepts targeted at the site, along with required drawings, model and related documents. The finalists will be invited to visit the site at Chiayi and participate in an on-site presentation and question and answer session. The finalists will be invited to present their concepts to the jury.

The jury members will determine subsequent rankings, and the first-place team will receive the foremost priority in contract negotiation.

Aaron Betsky Director of the Netherlands Architecture Institute
Gary Hack Dean and Paley Professor, School of Design, University of Pennsylvania
Mohsen Mostafavi Dean of the College of Architecture, Art and Planning, Cornell University
Robert Anderson Former Director, The British Museum
Sheng-fong Lin Minister without portfolio, Executive Yuan, R.O.C
Shou-chien Shih Director, National Palace Museum (Chairman of the Jury)

General
1. The ROC Government Procurement Law (hereinafter referred to as GPL) and regulations amended by its institution in charge shall apply to this tender. The institution in charge of GPL is ROC Executive Yuan Public Construction Commission. For related information refer to website: http://www.pcc.gov.tw

2. Tendering Project Name: ”Selection of National Palace Museum Southern Branch Museum Precinct Master Architect Consultancy Services”

3. Entity Issuing this Invitation: National Palace Museum of Republic of China (NPM)
Address: 221 Chih-shan Rd. Sec 2, Taipei, Taiwan, R.O.C. 111
Telephone: 886-2-28812021 ext 309/457
Facsimile: 886-2-28827600
Email: [email protected]
Website: www.npm.gov.tw

4. Invitation Documentation includes:
4.1 Project Brief, including appendix
4.2 Competition Conditions, including attachments 2-1, 2-2, 2-3, 2-4, 2-5, 2-6, 2-7, 2-8
4.3 Scope of Services, including schedule 3-1, 3-2, 3-3, 3-4, 3-5, 3-6, 3-7
4.4 Draft Contract
4.5 Definitions and Abbreviations

In case of deviation between Chinese and English versions of any document mentioned above, the Chinese version governs.

5. This procurement process concurs with the selective tendering procedures of an open jury, in accordance with regulations of GPL.

6. The subject of this tender is labor services, and is without any further phasing or division of services.

7. Any questions regarding this Invitation Documentation shall be submitted to NPM in written form through fax or email for clarification. The deadline for processing all questions is August 25, 2004 for Stage One and October 20, 2004 for Stage Two. Late inquiries will not be considered.

8. NPM shall answer questions of the Tenderer in written form and posted on the official website http://www.npm.gov.tw . Deadline for responses is September 15, 2004 for Stage One and November 14, 2004 for Stage Two.

9.1 Except for entities of the People’ s Republic of China, national and international architects, engineers, and consulting firms with professional registration in their area of practice and related experience are eligible to participate.

9.2 Any entities associated with jury members, their affiliated companies and partnerships are not eligible to participate in tendering

9.3 Any entities in conditions listed below are not eligible to participate or assist in tendering or become subsidiary of the entity t tendering.
9.3.1 Entities involved in the draft of Invitation Documentation and the related procurement
9.3.2 Entities involved in the tender evaluation and the related procurement
9.3.3 Entities due contractual obligation with NPM who would thus obtain knowledge of any undisclosed information unknown by other tenderers.
9.3.4 Entities prohibited by the regulations of Government Procurement Law.

10. Joint Ventures or associations, of two or more entities will not be considered for this procurement.

Contract Performance and Responsibility
11. The winning tenderer shall be responsible for the planning and design of NPM Southern Branch Museum Precinct.

The more information on the scope of services and contractual responsibility, refer to Project Brief, Scope of Services and Draft Contract and its appendices.

Extension of Contract
12. NPM shall have 365 days from the date that the Works enters operation or the date of final acceptance of the works (which ever is the later), and all NPMs rights under this Contract are preserved until the end of this period. The subject of the extension shall include planning,
design and consultation, and etc.

13. Fee for the extension of Contract under the previous clause shall not exceed 50% of the Contract Price.

Contract Negotiation
14. The winner of this competition shall reach a contractual agreement with NPM within 60 calendar days from the date announcement of the winner for Stage Two; otherwise, the next in ranking shall assumes the right to contract negotiation. The above shall not apply to the case where NPM agreed to extend contract negotiation period.

August 02, 2004 Announcement of competition-Stage One
September 16, 2004 Stage One Submission deadline
September 21, 2004 Jury for Stage One (Review of tender document)
September 24, 2004 Announcement of Stage One finalists & Announcement of
competition-Stage Two
October 4, 2004 Site Visit
November 15, 2004 Stage Two Submission deadline
November 22, 2004 Jury for Stage Two (Review of tender document, Presentation & Question/Answer)
November 25, 2004 Announcement of the winner

Obtaining the Invitation Documentation
16. Tenderer is able to obtain information regarding Invitation Documentation starting from the date of Notice of Invitation to the deadline of submission from the following:

16.1 Download Invitation Documentation from website www.geps.gov.tw ; (Chinese website) Reference materials refer to website www.npm.gov.tw (Chinese and English website)
16.2 Obtain directly in person from NPM Address: 221 Chih-shan Rd. Sec 2, Taipei, Taiwan, R.O.C. 111.
16.3 Obtain through R.O.C postal order. Address: 221 Chih-shan Rd. Sec 2, Taipei, Taiwan, R.O.C. 111

Preparation and Submission of Tender
17. Submission deadline for Stage One is September 16, 2004 at 5pm and for Stage Two is November 15, 2004 at 5 pm. Entries should either be delivered in person, or sent via postal services to the following address:

Attention: Office of Southern Branch
National Palace Museum
221 Chih-shan Rd. Sec 2, Taipei, Taiwan
R.O.C. 111
The tenderer’s shall take into account postal delivery time. Late entries will not be accepted.

18. The tender document shall be well packed in a sealed envelope with the following text clearly recognized in front of the package: “Tender Document for the Selection of R.O.C. National Palace Museum Southern Branch Museum Precinct Master Architect Consultancy
Services”

19. Unless otherwise stipulated, no additional document shall be accepted after the deadline of Tender Submission for each stage.

20. The tenderer shall be responsible for all expenses as a result from mail services, cargo, delivery, insurance, etc.

23. Stage One: Unless otherwise stipulated, tender document submitted by each tenderer for Stage One shall consist of the following:

23.1 One copy of “Invitation, Tender and Contract Form.”(Refer to Attachment 2-1) Please fill in the required information according to t the specified form.

23.2 One copy of “Tenderer Declaration” (Refer to Attachment 2-2) Please fill in the required information according to the specified form. For information on related laws and regulations refer to Attachment 2-8.

23.3 One xerox copy of the lawful registration and license issued by the tenderer’s local government. The tenderer, when notified by NPM, is obligated to submit the original qualifications documents for verification. In case evidence of forgery or unauthorized alterations are found, or failure to submit the requested documents or inconsistency with the original document, the Tenderer is
subjected to all proceedings in accordance with GPL.

23.5 Preliminary Technical Proposal: Each entry shall include fifteen (15) printed copies and an identical electronic file in PDF format of the following. The report shall be in A3 (42cm*29cm) horizontal format of no more than twenty (20) pages. (Double-sided pages count as two). On the cover of the proposal, the tenderer shall indicate the company name, address, name of the principal architect,
contact information; Content as follows:

Describe in detail up to six major projects of (1) project principal; and (2) key personnel. Content shall include project name, client, location, and gross floor area in square meters, construction cost etc. and elaborate on its relevance to this project, role and duration of the participation in addition to contact information on the client and contractor i.e. (1) name (2) address (3) telephone number (4) fax number (5)e-mail address

We are looking for an innovative architectural expression with its own aesthetic and thematic statement. It shall represent the Pan-Asian mission and intellectual perspective of the institution while establishing a distinct identity. In what sense will your architectural approach help the positioning of the National Palace Museum Southern Branch in the context of the world museum landscape. Any information from the given documents of the competition, or in an even broader sense of the Museum, can be presented as a point of departure to reach your conceptual design solution to this competition. Please
clearly express your idea with effective visual presentation on up to two sheets of A3 (42cm x 29cm) format paper.

24. Stage Two: Information on detailed Museum Precinct planning and design requirements will be mailed to the selected design teams and posted on the NPM official website at the time of the announcement of Stage Two finalists. Unless otherwise stipulated, tender documents submitted by each tenderer for Phase Two shall consist of the following:

24.1 One copy of “Attendance Authorization Form” (If necessary, refer to Attachment 2-5) Please fill in the required information according to the specified form.

24.2 Technical Proposal: Each entry shall include fifteen (15) printed copies in A3 horizontal format, no more than thirty (30) pages. (Excluding attachments; double sided pages counts as two) On the cover of the proposal, the tenderer shall indicate the company name, address, name of the principal architect, contact information.

A. Detail description the professional make up of the team, relationship and characteristic of each disciplines and the entire staffing plan in the form of an organizational chart.

B. Curriculum Vitae for all key personnel. Information shall include relevant experience, projects names as well as role and duration of participations. (To be appendices)

In response to the conditions and requirements of the Museum Precinct, submit a complete Statement of Execution of Services including but not limited to the following: general statement, project positioning, scope of services, details of services items, proposed division of work among itself and Architect of Record, schedule of services items and expected performance. For proposal of Statement of Execution of Services refers to Volume III Scope of Services: Description of the services and Schedule 3-1~3-7.

Submit fee proposal expressed in percentage of the total construction cost. Such fee shall be comprehensive of all works and entities covered in the technical proposal. Details information with respect to the proposed fee shall be submitted and shall include at least the following: A. the schedule of proposed service fee for architecture, landscape, civil works and structure, consulting entities and services. Refer to attachment 2-6 B. the schedule of proposed service fee by phases base on the total proposed fee. Refer to attachment 2-7.

20.3.1 Design report: fifteen (15) printed copies in A3 horizontal format, no more than Fifteen (15) pages (double sided pages counts as two pages)

20.3.2 . Drawings: Drawing and text are limited to six (6) pages mounted on 108*78cm boards.

24.4 CD ROM: includes the Final Technical Proposal in the electronic file in PDF format, photographs of models, design report and drawings. The content of hard and electronic copies shall be identical.

26. Language: English shall be used in Stage One’s “Preliminary Technical Proposal” and Stage Two’s “Final Technical Proposal” and “Design Concept.” Other required forms and information in attachments 2-1 to 2-7 shall be in either English or Chinese.

27. NPM will not return any material submitted at any stage of the tender process.

Presentation and Question & Answer
29. Design teams entering the final stage shall make the presentation based on the information submitted in Stage Two. No additional material and documentation are required nor will they be accepted.

30. NPM shall reimburse each international finalists of the competition with a travel stipend (international flight only) per diem up to NT$150,000 maximum. No stipend shall be given to local finalists.

Tender Evaluation
31. The selection process for this competition is in two stages. The first stage is the preliminary selection open to interested consulting firms, architects and engineers. Its main criteria will be the professional profile of the committed principals, along with their completed represented
works, and preliminary sketches representing their design approach. The jury will select up to six entries for Stage Two, the final stage of the selection process.

Each finalist in Stage Two shall submit a final technical proposal and design concept according to site and program requirements along with all required drawings, model and documentation. The finalists are invited to make a presentation and answer questions. After the completion of all presentations and question/answer, the jury committee will rank each finalist.

32. Qualifications: All entries must fulfill the requirement of this invitation documentation. No review shall take place if such qualifications are not met.

34.1 The Jury shall be formed in accordance with ”ROC Government Procurement Law”, “Regulations on the Selection and Pricing of Institution Commissioned Technical Services”, “Regulations on Most Advantages Tendering Procedure”, “Procurement Selection Committee Organization Criteria” and “Procurement Selection Committee Review Criteria.” The Jury will review the qualification of each entering entity as well as their Tender Proposal.

34.2.1 Stage One Selection consists primarily of the evaluation of each entry’s Tender Document. The Jury shall decide upon a shortlist of up to six entries to enter into the second stage. NPM will notify the selected teams by phone, fax or email and post the result on the NPM website.

34.2.2 The Jury shall separately grade each tendering entity and rank them in numeric order. The order number from each member of the Jury shall be added per tenderer. The tenderer with the lowest order number will be the winner. The second lowest number will be the first runner up. The maximum points from judging criteria for stage one are 100. The average grades from the sum of all the points by the jury shall be greater than that of the passing grade. Tenderer with a grade lower than the passing grade shall not be in the finalists. Average passing grade shall be 75.

34.2.3 The result of the Stage One Preliminary Selection is to be announced September 24, 2004.

34.3.1 Selected teams from the selection are invited to enter Stage Two selection. The criteria for selection are based on the tender document submitted for this stage and a presentation with questions and answer session in the presence of the Jury.
Requirements are as follows:

1. There is no restriction on the presentation format. Content of the presentation shall not exceed that of the Tender Document from Stage Two.

2. Each presentation shall be limited to forty minutes with an additional twenty minutes for answering questions posed by the Jury notwithstanding question time.

3. The order for the presentation will be determined by random drawing. The estimated time for the drawing shall take place prior to the Stage Two Jury Session on November 22, 2008.

4. Presentation equipment: NPM shall provide one digital projector. The finalists shall be responsible for all other necessary equipment and setting up of the equipment prior to the designated time of the presentation.

34.3.2 After the completion of all presentations and question answer, each member of the Jury shall separately grade the finalists. According to their overall performance, with consideration of the grades and the proposed service fee, each member of the Jury shall rank the finalists in a numeric order. Sum of the order number for each finalist from each member of the Jury shall be calculated. The finalists with the lowest order number will be the winner. The second lowest number will be the first runner up.

The maximum points from judging criteria for stage two are 100. The average grades from the sum of all the points by the Jury shall be greater than that of the passing grade. The finalists with a grade lower than the passing grade shall not be in t the shortlist or the winner. Average passing grade shall be 75.

34.3.3 The Jury evaluation session of final selection is scheduled on November 22, 2004 at the National Palace Museum. Result to be posed on NPM website on November 25, 2004.

1. 30% on innovation and concept of the preliminary design idea
2. 20% on design innovation and aesthetic expression of the representative projects
3. 20% on the relevance of the representative projects
4. 30% on team profile

1. 20% on overall innovation and aesthetic expression of the proposed concept
2. 20% on function, circulation requirements and site usage, etc of the proposed scheme
3. 15% on the quality and organization of the different museum spaces
4. 10% on creative and visual aesthetic of proposed landscape scheme
5. 10% on relationship to the site and context of the proposed scheme
6. 25% on technical proposal

Site Visit
36. he finalists will be invited to come to Chiayi for a site visit (date refer to article 11). NPM shall reimburse each international finalists of the competition with a travel stipend (international flight only) per diem up to NT$150,000 maximum. No stipend shall be given to local finalists. The Site visits is scheduled on October 4, 2004.

Tender Award
37. Each of the finalists submitting a proposal that meets the requirements shall be awarded with a prize of NT$1,500,000.

38. The first prize winner shall have the foremost priority to negotiate consultancy contract. In case the first prize fails to enter into contract with NPM, the first runner up shall negotiate for the consultancy contract.

39. Income tax is included in the cash award mentioned above. NPM shall withhold the appropriate tax deducted from the amount stated above. (20% for foreign entries and 10% for national entries.)

The relevant timetable of the entire development of the museum campus is as follows:
November 2004 Master Architect selections completed
January 2005 Architect of Record selections completed
April 2005 Exhibition Design Consultant selections completed
June 2005 Site works begins for the Museum Campus
June 2006 Museum construction begins
December 2008 Museum grand opening

The total estimated construction budget is approximately NT$2,500,000,000 excluding the cost of the exhibitions.

Contact
40. Contact:
Ms Hsao-Hsin Chou or Ms. Pea-Chian Lee
National Palace Museum Office of Southern Branch
Address: 221 Chih-shan Rd. Sec 2, Taipei, Taiwan, R.O.C. 111
Email: [email protected]
Telephone: 886-2-28812021 ext 309/457
Facsimile: 886-2-28827600